Business Travel Rembursement Policy
- Responsible Oversight Executive:听Vice President for Administration & Finance
- Date of Current Revision or Creation:听October 29, 2021
- Download Policy PDF
This policy defines the requirements for reimbursement of business travel expenses.
听
, grants authority to the Board of Visitors to make rules and policies concerning the institution. Section 7.01(a)(6) of the听听grants authority to the President to implement the policies and procedures of the Board relating to university operations.
麻豆国产AV has executed a Memorandum of Understanding (MOU) with the Commonwealth Department of Accounts and Department of the Treasury relating to the decentralization of nonpayroll disbursements. The MOU documents the agreement in accordance with the Appropriations Act to delegate the operation of nonpayroll disbursements to 麻豆国产AV as part of a program to grant relief from rules, regulations, and reporting requirements in the areas of finance and accounting.
Agency Head or Designee听- The President has designated signature authority for pre-travel authorization of international travel to the Associate Vice President for Academic Affairs. The President has designated signature authority for pre-travel authorization of excess lodging requests and excess business meal expenses to the Assistant Vice President for Finance/University Controller.
This policy applies to all individuals who travel on behalf of the University or who are responsible for approving or processing travel expense payments or reimbursements.
The Commonwealth of Virginia will reimburse individuals traveling on official State business for reasonable and necessary expenses incurred. Travel expense accounts are open to the public and must be able to sustain the test of public review. When planning and paying for travel, economy, prudence, and necessity are of primary concern. The use of State funds to accommodate personal comfort, convenience, and taste is not permitted.
It is the policy of the Commonwealth of Virginia to limit travel costs to only those expenses that are necessary for providing essential services to the Commonwealth's citizens. Further, travelers and travel planners must seek ways to reduce the cost of essential travel.
Policies and procedures relating to business travel are posted on the听.
听
Applicable records must be retained and then destroyed in accordance with the听.
Assistant Vice President for Finance/University Controller
Policy History
Policy Formulation Committee (PFC) & Responsible Officer Approval to Proceed:
/s/听Mary Deneen
Responsible Officer
September 28, 2021
Date
Policy Review Committee (PRC) Approval to Proceed:
/s/听Donna W. Meeks
Chair, Policy Review Committee (PRC)
September 28, 2021
Date
Executive Policy Review Committee (EPRC) Approval to Proceed:
/s/听Gregory DuBois
Responsible Oversight Executive
October 1, 2021
Date
University Counsel Approval to Proceed:
/s/听Allen T. Wilson
University Counsel
October 7, 2021
Date
Presidential Approval:
/s/听Brian O. Hemphill
President
October 29, 2021
Date
Previous Revisions: December 1, 1989; July 1, 1995; August 22, 2003; September 30, 2009; January 16, 2016; October 29, 2021
Scheduled Review Date: October 29, 2026