Consortium/Cross Registration

Academic Common Market

�鶹��AV, through a number of its undergraduate and graduate programs, participates in the Southern Regional Education Board's Academic Common Market.

Eligible students of participating states may enroll (following admission to degree status) as Academic Common Market students at in-state tuition rates.��Evidence of legal domicile must be presented to the Office of the Registrar, Rollins Hall.

Students should visit the Office of the University Registrar, Rollins Hall, or call (757) 683-4425 for additional information.

�鶹��AV participates in several student exchange and consortium programs with area colleges and universities. These programs allow �鶹��AV students to take courses at participating institutions, and students of member universities may attend classes at �鶹��AV.

Each of the programs above has specific requirements and restrictions, and students should always consult with their academic advisor, site director, or graduate program director for the most current information.

Please note that students are not required to cross-register to take courses at a participating institution. However, you should review the guidelines below to determine when it is appropriate to cross-register.

When to Cross-Register

Do you need the grade to transfer to �鶹��AV and/or the credit hours to count toward full-/part-time status at �鶹��AV for financial aid purposes?

You need to cross-register.
You will pay the �鶹��AV tuition rate.�� Note: If you are under the �鶹��AV distance learning rate and are domiciled as out-of-state, you will incur out-of-state charges for cross-registered courses.
Your grade will be sent to the �鶹��AV Office of the Registrar by the host institution, for posting to your academic record.

You do not need to cross-register.
You will register at the host school (e.g., TCC) and pay the host school's tuition rate.
The grade you earn does not transfer, only the credits, and the credit hours will not count toward �鶹��AV full-/part-time status for financial aid purposes.
To transfer the credits back to �鶹��AV, you must earn a grade of C or better in the course and request an official transcript at the end of the term, sent to the �鶹��AV Office of Admissions.

You need to cross-register.
You will pay the �鶹��AV tuition rate.�� Note: If you are under the �鶹��AV distance learning rate and are domiciled as out-of-state, you will incur out-of-state charges for cross-registered courses.
Your grade will be sent to the �鶹��AV Office of the Registrar by the host institution, for posting to your academic record.

You do not need to cross-register.
You will register at the host school (e.g., TCC) and pay the host school's tuition rate.
The grade you earn does not transfer, only the credits, and the credit hours will not count toward �鶹��AV full-/part-time status for financial aid purposes.
To transfer the credits back to �鶹��AV, you must earn a grade of C or better in the course and request an official transcript at the end of the term, sent to the �鶹��AV Office of Admissions.

Consortium Enrollment Form

�鶹��AV will register a student for courses at consortium institutions if the student presents a properly signed Tidewater Consortium Student Cross-Registration Form listing the course or courses to be taken. The Cross-Registration Form must be signed by the Registrar and advisor of the home institution before the host institution can approve the request.

This form is NOT available online. Students who wish to cross register must obtain the form from the Registrar's Office (or the home institution if applicable), Rollins Hall, on the main campus. If you are a distance learning student (outside the Hampton Roads area) planning on cross-registering at Tidewater Community College, Virginia Peninsula Community College, or Camp Community College, please email crossreg@odu.edu or call the Registrar's Office (757) 683-4425 for additional information.

Registration for courses at any consortium institution must be done through the Office of the University Registrar, Rollins Hall. Some host institutions require students to hand carry the Consortium Registration Form to them to complete the registration process. Others allow �鶹��AV to mail the forms for final processing.

Students are advised that grades earned for these courses are usually released two to three weeks later than those earned for courses taken at the home institution. The grades are transmitted automatically to the home institution, after all grades have been posted. Please note that cross-registration is not recommended for students in their final semester, as courses completed or grades received late may impact degree conferral.

Contact

University Registrar

757-683-4425 Office

757-683-5357 Fax

Important Academic Dates

Policies/Procedures

The purpose of cross-registration is to provide opportunities for enriched education programs by permitting students at any of the eleven Virginia Tidewater Consortium institutions participating in the program to take courses at any other VTC institution.

The signature of a course department's chairperson must be obtained if the �鶹��AV equivalent of the course you are planning to take at the host institution is offered at �鶹��AV during the same semester you are planning to take it elsewhere. Even if the offered �鶹��AV sections do not fit with your course schedule, are not offered online, or are closed, you must still obtain the course department chairperson's signature.
(If you are an �鶹��AV online student (outside the Hampton Roads area), you do not need to obtain the chairperson's signature on your form.)

The Tidewater Consortium Student Cross Registration Form is not available online. Students can obtain the form in the Office of the University Registrar, 1009 Rollins Hall or email crossreg@odu.edu.

More information is available by emailing crossreg@odu.edu.

�鶹��AV students may take courses at any of the following Consortium host institutions: Christopher Newport University (Newport News), Eastern Shore Community College (Melfa); Eastern Virginia Medical School (Norfolk), Hampton University (Hampton); Joint Forces Staff College (Norfolk), Norfolk State University (Norfolk); Camp Community College (Franklin); Regent University (Virginia Beach), Tidewater Community College (all campuses); Virginia Peninsula Community College (Hampton); Virginia Wesleyan University (Norfolk); and the College of William & Mary (Williamsburg).

Cross-registration is limited to degree-seeking students with cumulative �鶹��AV GPA of 2.00 or better (graduate students must have a GPA of 3.0 or better) who are eligible for registration. If you do not yet have an �鶹��AV GPA, you cannot cross-register.

You can obtain the form at any time if you are eligible, but we cannot process it until registration begins for the semester (first day of pre-registration). We cannot process the form before this time. Also, please make sure all holds have been removed from your record. Forms should be completed prior to the add/drop date for each term. Forms will not be processed late in the semester, or retroactively for prior semesters.

Cross-registration is limited to 30 credit hours total. Courses not approved by the appropriate parties, and orientation or developmental courses, may not be taken via cross-registration.

No. Courses taken through cross-registration cannot be used for grade forgiveness, nor will grade forgiveness apply to any course taken via cross-registration.

Students must notify both institutions if dropping or withdrawing from a course, and must follow the drop/withdrawal regulations at both �鶹��AV and the host institution. �鶹��AV drop/withdraw deadlines are published in the .

No. If you wish to add a class after you obtain the required signatures on the form, you will need to complete a new cross-registration form for the additional course(s).

You will pay �鶹��AV tuition rates for the cross-registered course, and you will make payment to the �鶹��AV Finance Office for the course, just as you would for your normal courses at �鶹��AV.

Note: If you are under the �鶹��AV distance learning rate and are domiciled as out-of-state, you will incur out-of-state charges for cross-registered courses. Tuition will be charged by the HOME institution for a cross-registered course (e.g., �鶹��AV students pay �鶹��AV tuition rates for cross-registered courses, and make payment to the �鶹��AV Finance Office for the course, as you would for your normal courses at �鶹��AV).

The student assumes all costs of transportation, books, materials, lab fees, applied music fees, etc.

All cross-registration courses are treated as on-campus courses regardless of delivery method and will incur fees applicable to on-campus courses.

Yes, the credits count toward your financial aid at �鶹��AV.

All cross-registered courses will appear (and remain) on your �鶹��AV transcript with a course number ending in "29." For example, if you take a course at TCC Portsmouth that is the equivalent of �鶹��AV's English 110C, the course will show on your transcript as follows: ENGL 129 TCCP-English Composition I. The grade for the course will be calculated into your �鶹��AV GPA.

Please note: Since these courses do not show up on your record as regular �鶹��AV courses would, they may not be recognized by the system as prerequisites for other courses. Please contact the course instructor(s) for a prerequisite override if this occurs.

�鶹��AV will certify your credit hours for a cross-registered course just as we would a normal �鶹��AV course (same credit hours, �鶹��AV semester date range, tuition, etc.). If you have any questions about certification for your cross-registered course(s), please contact us at (757) 683-4425 or vaservices@odu.edu. You may not use cross-registration if you are using a supplemental/parent letter.

Cross-Registration Policies and Procedures

Please complete the form at �鶹��AV prior to registering at the host institution. If you are cross-registering at a TCC campus, please list on the form the campus at which you will register, and take your signed form to THAT campus for processing after we have processed it at �鶹��AV. This will allow for a smoother exchange of grades at the end of the semester.

If you meet eligibility requirements, pick up a cross-registration form at the �鶹��AV Registrar's Office. Please ensure that you meet eligibility requirements and do not have any registration holds on your record.
Complete the top portion of the form with your personal information. Then complete the chart with the host institution's course information.
Take the form to your advisor for signature. At this time, please discuss with your advisor the specific course(s) you're planning to take at the host institution to make sure they will meet your �鶹��AV degree requirements.
Obtain the course department chairperson's signature if necessary (please see above). In many cases, you will need this signature.
Return the form to the Registrar's office at �鶹��AV prior to the add/drop deadline. We will sign it and register you in a placeholder course at �鶹��AV. This placeholder course allows us to attach your grade to your �鶹��AV transcript at the end of the semester, and allows �鶹��AV tuition to be assessed.
Take the signed form to the Registrar's office at the host institution. They will sign it and attempt to register you for the course you wish to take at the host institution.
If the registration is successful, please return the white copy of the signed form to the Registrar's office at �鶹��AV. Please notify �鶹��AV if you are unable to register for the course at the host institution, or if you drop or withdraw from your course at the host institution during the semester.
The host institution is responsible for reporting your grades to �鶹��AV at the end of the semester.
F-1 Visa holders: Please complete the "Approval of Enrollment at Multiple Institutions for F-1s and J-1s" form online and submit to Visa and Immigration Service Advising (VISA) Office.

Additional Policies

Cross-registration is generally limited to courses not available to students at the home institution during the current semester.
When a student enrolled at a home institution cross registers at a host school, the credit is earned at the home institution and the grade will be posted on the student's home transcript. A host institution will not issue a transcript to a cross-registered student.
The grading system of the home institution applies to the cross-registered student.
Students will be governed by the administrative rules and regulations of the host institution while in attendance.
A Tidewater Consortium Student Cross-Registration Form must be completed and signed by the appropriate individuals at the home and host institutions. Where necessary, the student will certify that she or he has met course prerequisites.
If you wish to participate in cross-registration for a given semester, please complete the process prior to the add/drop date for that semester. Retroactive processing of cross-registration is not permitted. The add/drop dates for each semester are published in the Academic Calendar.
The cross-registration agreement cannot be cancelled after the add/drop deadlines for both institutions pass. If you decide that you do not wish to participate in cross-registration, please notify both institutions prior to the add/drop date.

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Please note: If you are planning on taking courses at Tidewater Community College, Virginia Peninsula Community College, or Camp Community College, please do NOT complete the �鶹��AV Consortium Agreement for financial aid. Instead, please contact crossreg@odu.edu) for information on the Virginia Tidewater Consortium process.

The Consortium Agreement represents an agreement between �鶹��AV's Office of Financial Aid and the community college's financial aid office. It enables �鶹��AV to verify what courses the student is enrolled in so that financial aid may be provided.

It also prevents the community college from processing any aid for the student. The community college's Cashier, Registrar, and financial aid officer must sign the form. It must be completed each semester students are receiving financial aid regardless of whether or not they are enrolled in the community college.

Distance learning students should ensure that the site director has the agreement signed by the community college personnel. Many community colleges will not sign these forms after their school's deadline date to drop or add a course.

Concurrent/Consortium Enrollment Form
This form must be completed for students dually enrolled at �鶹��AV and the community college. Students not dually enrolled need not complete this form. The required student signature indicates that the student understands that if financial aid is reduced, he or she is fully responsible for community college debts.

The community college's site director must sign the form verifying that the courses taken are needed to meet �鶹��AV's degree requirements. The community college's Registrar must also sign the form indicating that the student is enrolled in the course(s) so indicated on the form.

For more information, please contact finaid@odu.edu or see the Financial Aid web site.

�鶹��AV students have the opportunity to select courses at Norfolk State University through a student exchange program agreed to by the two institutions. The registrar at each institution will register a student for courses at the other institution if the student presents a properly signed Tidewater Consortium Student Cross-Registration Form listing the course(s) to be taken at the other institution. This form is not available online.

The exchange will be honored both in the regular session and in the summer session and applies to both undergraduate and graduate students. All credits earned by students will be considered as resident credit at the home institution for degree purposes. (Courses taken at NSU under this policy will be considered the same as �鶹��AV courses; all other courses are subject to transfer credit policy limitations.)

Regular bus service is provided between campuses but is not available for evening classes.

Students should visit the Office of the University Registrar, Rollins Hall, or call (757) 683-4425 for additional information.

The registrars at �鶹��AV and the College of William and Mary will each register students in all departments in the College of Sciences (Old Dominion) and the School of Marine Science (William and Mary) for courses at the other institution, if the student presents a properly signed form listing the course(s) to be taken at the other institution.

The exchange will be honored in both regular sessions and in summer sessions, and will apply to graduate students at the master's, certificate of advanced study, and doctoral levels at both institutions.

The student must have completed prerequisites for the course(s) for which he/she registers. Core curriculum requirements must be met at the home institution. Elective courses and departmental requirements may be satisfied through exchange courses, but approval is required from the student's department. If a particular course is offered at the home institution, it may not be taken for credit at the other institution. All credits earned will be considered as resident credit at the home institution for degree purposes.

The tuition and fees are determined and retained by the student's home institution.

The registrars of �鶹��AV and Eastern Virginia Medical School will each register a student for courses at the other institution if the student presents a properly signed form listing the course(s) to be taken at the other institution.

The exchange will be honored both in regular sessions and in summer sessions and will apply to graduate students at the master's and doctoral levels at both institutions.

The students must have completed all prerequisites of the courses for which they register. All credit so earned will be considered as resident credit at the home institution for degree purposes. (Courses taken at EVMS under this policy will be considered the same as �鶹��AV courses; all other courses are subject to transfer credit policy limitations.)

Tuition and fees applicable to the courses taken will be handled according to current interinstitutional policies regulating these.

A consortium of higher education institutions, located near major naval facilities, has developed a means to enhance the opportunities for active duty naval officers to participate in graduate education at the master's level. The institutions are �鶹��AV, George Washington University, Memphis State University, The University of Rhode Island, San Diego State University, and the University of West Florida.

The program areas which may be offered under the auspices of the consortium include international and political studies, computer information sciences, and computer science. These higher education institutions also provide a common curriculum that satisfies competency areas as set forth by the Navy for the ETMS program.

Officers participating in the program are enrolled in the Master of Science in Education degree program with a major in educational administration.

For more information on ETMS, contact Chief of Naval Education and Training, Officer Accessions, or PERS 440 at DSN 922-4994.

The Department of Psychology participates in a program leading to the degree of Doctor of Psychology (Ph.D.) in clinical psychology.

This program, under the direction of the , is one unified program offered jointly by �鶹��AV and Norfolk State University. One transcript is maintained; one degree and diploma are awarded. Applications are accepted for the Ph.D. program only. The emphasis of the program is on the training of highly skilled scientist-practitioners to meet the mental health care needs not currently met by the present system.

In 2013, the program received approval from its member institutions and the State Council of Higher Education in Virginia to offer a Clinical Psychology Ph.D. The Ph.D. program is officially accredited by the American Psychological Association.

For details on admission and program requirements, check the program webpage at or contact the program office, 234 Mills Godwin Life Sciences Building, Norfolk, VA 23529 telephone (757) 683-4212. Additional information on the program is available from the .

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